Bookkeeper

Our company PDC Scaffolding Limited is looking for an experienced bookkeeper to take care of the recording of day-to-day transactions.

This includes entering all sales and purchase ledger tasks, including entering sales invoices, purchase invoices and reconciling supplier accounts; entering bank and credit card payments accurately and in a timely fashion; preparing and submitting VAT Returns to HMRC; processing payments to subcontractors and sales receipts to Retain under the CIS scheme ensuring that CIS tax is deducted, correctly recorded and paid over (or reclaimed) to HMRC accurately and on time and providing subcontractors with the correct.

You'll also be responsible for credit control and recommending further action to the senior management team for debts you cannot collect on time.

These activities will feed into the cash flow forecast, which you'll maintain and keep updated.

As there are a number of trading companies in the group, you'll also need to ensure that all the inter-company accounts balance consistently across the group.

In short, you will be responsible for entering all transactions up to Trial Balance, from which the monthly management accounts and Board pack can be produced. At each month end you will work with our retained accountant to ensure that management MI figures are accurate.

In addition to the everyday book-keeping tasks, you'll be working with other departments to help ensure that the work we are tendering for is costed properly and that existing work is carried out within the budgets you've helped to create. All information will be taken from our system, STRIKE. Experience using this platform would be ideal.

Support will be available and provided by our Finance Director and retained accountant.

The job role is either full or part time dependent on the candidate and flexible working can be accommodated.

Key Responsibilities:

· Carry out all day-to-day bookkeeping entry tasks.

· Check and reconcile payments to suppliers.

· Check and reconcile receipts from customers.

· Maintain Petty Cash.

· Ensure Xero is kept up to date.

· Prepare and submit VAT Returns to HMRC.

· Prepare subcontractor payments, ensuring the correct deduction is made under the CIS rules.

· Prepare payments to suppliers and ensure the correct documentation supports payments.

· Ensure that any CIS tax deducted by the business is correctly recorded and that supporting paperwork from suppliers is correct and adequate to enable refunds/set-offs.

· Completing the accounting records for the Trial Balance stage enables the monthly reporting pack to be prepared from Xero.

· Establish and maintain internal controls to ensure compliance with financial regulations and guidelines.

· Prepare and maintain Asset Registers.

· Assist in the preparation of work-in-progress calculations.

· Support other departments by providing accurate information to enable them to do their jobs.

Responsibilities in conjunction with the FD:

· Carry out all credit control functions, including answering queries, chasing payment, and recommending further action to the Directors where appropriate to ensure the business receives the correct amount on time.

· Maintain the inter-company accounts and ensure any recharges are made promptly and recorded correctly in each company's books.

· Prepare and keep an updated cash flow forecast highlighting areas of potential concern and report the same to the directors.

· Ensure only purchases with valid PO's are processed and notify members of the team and Directors when PO's are missing.

· Ensure jobs that PDC is bidding for are correctly costed to allow you to maintain the cashflow projections.

· Prepare and maintain individual Profit and Loss accounts for each project, promptly identifying and reporting any deviation from the budget.

Stakeholder Relationships

· Develop and maintain excellent relationships with colleagues and management, external suppliers and customers, reporting accountants and advisors., Performance will be evaluated based on the effective management of the finance department, accuracy and timeliness of financial reports, success in managing the company's financial health, and contribution to the overall strategic objectives of PDC.

This job description outlines the general scope of duties and is not intended to be all-inclusive. Duties and responsibilities may be adjusted based on company needs and individual performance.

Job Types: Full-time, Part-time

· Ability to work both individually and as part of a wider team.

· Meticulous eye for detail

· Excellent communicator with the ability to engage others and negotiate successfully.

· Ability to work alone for periods of time and some travel to Romford office

Work Experience / Qualifications

Essential

· At least five years of book-keeping experience, at least two of which should have been spent in or associated with the construction industry.

· Sound knowledge of general accounting principles and how to apply them.

· Up-to-date knowledge of VAT

· Up-to-date detailed knowledge of the CIS Scheme and how it is administrated,

· Excellent knowledge of Xero

· Excellent knowledge of Microsoft Suite programs, especially Excel, Word, PowerPoint, and Outlook.

Desirable

· Supervisory and management skills

· Previous use of the STRIKE software package,

• Accounting: 2 years (preferred)


• bookkeeping: 2 years (preferred)
  
  Casual dress


• Company pension


• Cycle to work scheme


• Flexitime


• Health & wellbeing programme


• Private medical insurance


• Work from home


Schedule:

• Monday to Friday