Administration Assistant
Glenelg Support
Administration Assistant
Salary Not Specified
Glenelg Support, Liverpool
- Full time
- Permanent
- Onsite working
Posted 2 weeks ago, 19 May | Get your application in now before you miss out!
Closing date: Closing date not specified
job Ref: 65a15068b16841bba7c268d801cb286f
Full Job Description
General Office duties
- Dealing with post
- Answering the telephone and passing on calls
- Reception duties such as greeting and looking after visitors
- Keeping computer records up to date
- Filing
- Using office equipment such as printers, photocopiers and fax machines
- Creating spreadsheets to assist management reporting systems
- Co-ordinating weekly timesheets (agency usage)
- Preparing required copies of requested paperwork from Team Leaders
- Sending and monitoring receipts of policy updates
- Holding and maintaining IT inventory
- Maintaining security systems in relation to supported living services (key safe, laptop, password information, motability vehicles, ensuring changes following staff leaving)
- Assist the Training & Development manager to ensure all documentation relating to inductions and training courses is kept up to date
- Electronic filing of operation team reviews, support plans, meetings, checks etc.
- Preparing induction packs for new starters
- Organising induction timetables, including all training needs and shadow shifts
- Contacting candidates prior to training to check attendance
- Organising training room (preparing refreshments when needed)
- Planning, monitoring and inputting online training completed
- Composing and sending contract change letters
- Promote positive working relationships which in turn promote the positive reputation of Glenelg Support Ltd
- Attend any identified training courses relevant to the role
- Participate in supervisions & appraisals
Admin support
Learning & Development support
Operations support
Monitoring systems:
Recruitment & Selection:
Workforce planning:
Team working
Personal and professional development